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Stone Creek Village Admin
14 January 2016
General ,

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Property Coordinator (Full Time)
NC | Cary-Morrisville – Commercial Property Management
POSITION: Property Coordinator (Commercial Property Management)
REPORTS TO: Property Managers and Regional Property Manager

BASIC FUNCTION: The Property Coordinator will offer support to the Property Manager in various assigned capacities, and will receive information and training support from assorted sources. The Property Coordinator is an important part of the day-to-day operations. As such, at times when the Property Manager is unavailable, the Property Coordinator will handle routine duties of the Property Manager whenever possible, acting as a liaison between Tenants and Management.

MAJOR DUTIES AND RESPONSIBILITIES:

Daily:
• Code and approve invoices
• Answer phones, take messages and send faxes
• Prepare documents for FedEx shipping
• Draft correspondence for Property Manager (merge letters, center letters)
• Filing
• Respond to maintenance calls
• Handle region’s mail, forward to Property Managers
• Maintain and create regional files for PM

Monthly:
• Track and collection of tenant HVAC maintenance agreements
• Create water billings to Tenants (As needed)
• Log tenant Monthly Sales
• Maintain current Tenant/Vendor insurance certificates
• Assist PMs with articles for tenant newsletters, mass mailings.
• Prepare/Draft Vendor form contracts

Reporting:
• Maintain, generate and distribute PM reports;
• Budget report compilation

As Needed:
• Backcharges (utilities and regular/maintenance)
• Store update completion and distribution
• Update property binders
• Miscellaneous projects as assigned
• Provide back-up for other Departmental support personnel as assigned/required
• Help research recovery issues
• Report roof leaks
• Make travel arrangements for the Property Manager
• Drive to properties to meet vendors and open space for tenant showings
• Assist in event programming; vendor scheduling; review marketing material and general marketing assistance as directed by PM. Attend all marketing events and assist as needed
• Participate in marketing brainstorming meetings

SKILLS:
• Have at least a high school diploma and two years administrative experience in the real estate industry;
• Be able to multi-task;
• Must have the ability to maintain a level head and think on their feet to resolve issues;
• Be well organized and detail oriented;
• Have a genuine desire to gain further knowledge by pursuing additional education and training;
• Be able to work independently;
• Be able to handle multiple interruptions with minimal distraction;
• Be knowledgeable in multiple computer programs, such as Access, Word, Excel and MRI,
ApplicationXtender (Legato) and Outlook;
• Have a strong command of grammar/writing and communication skills;
• Have strong math and analytical skills;
• Have outstanding office skills (typing, filing, telephone, interpersonal, etc.).
• Be able to maintain multiple databases;
• Have basic lease interpretation skills.

WE OFFER:
• Competitive salary
• Medical
• Dental
• Vision
• Life
• 401(k) & 401(k) Match
• Generous paid time off
• Annual Reviews
• Positive Work Environment

We are an equal opportunity employer and a Drug Free Workplace. Successful completion of a background check is required for this position. Qualified resumes can be sent [email protected]